How to use QuickBooks

Beginners Guide: How to use QuickBooks?

In this blog, you will learn how to use QuickBooks and what benefits QuickBooks have that you are missing in other accounting softwares.


QuickBooks is an accounting software used for financial purposes including business payments, payrolls etc. QuickBooks is mostly used by small businesses for three main reasons, to manage bills and invoices, to track their cash flow and to prepare for taxes.


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Steps to Start Off with QuickBooks:

QuickBooks serves other purposes as well, for example, creating financial reports on a monthly or annual basis. QuickBooks are very easy to manage. After reading this short guide, you will learn how to use QuickBooks. Let’s get to it.

Step 1: Install the QuickBooks

You need to install QuickBooks first of all. While installing, you will be asked what type of QuickBooks you want: custom or network. This selection of options depends on your business type. If you have a small business and plan to use only one computer for QuickBooks choose the option “I’ll be using QuickBooks on this computer” if your business is expanded and you need more than one computer you should choose a suitable option from shared network options.

Step 2: Gather your Financial Documents

Once the QuickBooks is installed. You need to have the required information, including the important financial papers like your business name, your business address, Tax ID numbers and other important financial statements.


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Step 3:  Create Your Company File

To open the program click on the desktop icon of QuickBooks. Once that launches for the first time there will be an option to use a built-in wizard that will take you to step by step to create your company file. If you are new to QuickBooks ( of course! You are new, you won’t be here otherwise) taking the help from an easy step interview wizard can be very helpful.

Step 4: Setting up And Managing Vendor Accounts

Vendors are the business that you hire to support your businesses. These can include the suppliers or contractors that could be independent. In the toolbar on the top, there is an option of “Vendors Centre”. You are using QuickBooks for the first time so you will need to create a vendor account. Go to the vendor from the toolbar and choose a new vendor in order to create a new vendor account. To record a transaction click on a new transaction from the toolbar. Excel and Word can be linked by QuickBooks. If you have written a formal letter to the vendors or you have the vendor information in excel, you can link both the applications to QuickBooks.

Step 5: Employee Accounts

To manage employee accounts click on the employee centre. Choose a new employee from there, add the employee information and then add the transaction information in the transaction option. Timesheets will be managed once you click on enter time.


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Step 6: Customer Accounts

Customer accounts hold the information regarding your income and the money that has yet to be paid. If you want to manage customer accounts, click on Customer Center and then New Customer and Job to add a new source of income. Press on “New Transaction” to include transactions like estimates, invoices, and payments. Like the vendor accounts, you can export customer information into various formats.

Step 7: Report Centre

Report centres hold the option to generate reports. This option can be used to get an idea of the financial area of your business such as the profit and loss ratio.


Hopefully, this guide will help you to figure out how to use QuickBooks. Our professionals are experts in using QuickBooks to maintain the finances of your business.


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 Disclaimer: This blog is written to provide general information on QuickBooks.




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